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Terms & Conditions

1. Organizer and Scope

  1. These Terms and Conditions apply to the photography contest "The Cosplay Photography Awards" (hereinafter "Contest").
  2. The organizer of the Contest is: Mikhail Davydov Neue Schönholzer Str. 29, 13187 Berlin, Germany(hereinafter "Organizer").
  3. By participating in the Contest, the participant accepts these Terms and Conditions.

2. Eligibility

  1. Participation is open to any natural person who has reached the age of 18 at the time of entry.
  2. The participation is free of charge.
  3. Employees of the Organizer and the sponsoring companies, as well as their relatives, are excluded from participation.

3. Submission Guidelines

  1. The Contest period begins on [Start Date] and ends on [End Date] at 23:59 CET.
  2. To participate, photos must be submitted via [Link to upload form].
  3. All submitted entries must comply with the technical requirements (e.g., file format, resolution) and content guidelines (e.g., no AI-generated images) set forth in the separate Submission Rules.
  4. The Submission Rules are an integral part of these Terms and Conditions. Failure to comply with them will result in disqualification.

4. Judging and Winner Selection

  1. Winners will be selected by a jury or voting process as described in the separate Judging Criteria.
  2. The decisions of the jury are final and binding. Legal recourse regarding the selection of winners is excluded (Der Rechtsweg ist ausgeschlossen).

5. Grant of Rights

  1. The participant retains the copyright to their images.
  2. By submitting a photo, the participant grants the Organizer a non-exclusive, non-transferable, and royalty-free right to use the image for the purpose of running and promoting the Contest. This includes the right to display the image on the Contest website and the Organizer's social media channels (e.g., Instagram, Facebook, LinkedIn).
  3. The Organizer agrees to credit the participant by name whenever the image is used, to the extent technically feasible.

6. Warranties and Indemnification

  1. The participant warrants that they are the sole author of the submitted photograph and hold all unlimited usage rights.
  2. The participant warrants that the submitted photo is free of third-party rights and that all depicted persons have consented to the publication (Model Release).
  3. Indemnification: The participant agrees to indemnify and hold the Organizer harmless from any claims, damages, or costs (including reasonable legal defense costs) asserted by third parties due to an infringement of their rights by the submitted photo.

7. Prizes and Distribution

  1. The prizes are provided by external sponsors. The Organizer acts solely as an intermediary and does not become a contracting party regarding the prizes.
  2. Disclaimer: The Organizer assumes no liability for the quality, functionality, or timely delivery of the prizes. Any warranty claims (Gewährleistungsansprüche) regarding the prizes must be directed solely against the respective sponsor or manufacturer.
  3. Prizes will be shipped directly by the sponsors to the winners. By accepting a prize, the winner expressly consents to their shipping address being forwarded to the respective sponsor for this specific purpose.
  4. A cash payment of the prize value or an exchange of the prize is excluded.
  5. Shipping Restrictions: Shipping of prizes is subject to the delivery capabilities of standard international shipping providers. If shipping to the winner's country of residence is impossible or unreasonably difficult due to force majeure, war, crisis situations, embargoes, or legal import restrictions (e.g., customs regulations), the Organizer and the Sponsor are released from the obligation to deliver the prize.

8. Liability of the Organizer

  1. The Organizer is liable without limitation for intent (Vorsatz) and gross negligence (grobe Fahrlässigkeit).
  2. For slight negligence, the Organizer is only liable in the event of a breach of a material contractual obligation (Kardinalpflicht). In such cases, liability is limited to the typical, foreseeable damage.
  3. The Organizer assumes no liability for technical issues, such as data loss during upload or server downtime.

9. Data Privacy

  1. Personal data provided by participants (e.g., name, email) will be processed solely for the purpose of conducting the Contest.
  2. Data will be deleted after the Contest is concluded and legal retention periods have expired.
  3. Winners' addresses will be passed to sponsors only as described in Section "Prizes and Distribution".
  4. Further information can be found in the Privacy Policy.

10 Final Provisions

  1. The Organizer reserves the right to cancel or end the Contest prematurely if proper execution is no longer possible due to technical or legal reasons.
  2. Legal recourse regarding the selection of winners is excluded (Der Rechtsweg ist ausgeschlossen).
  3. The law of the Federal Republic of Germany applies.